Five (5) copies of Sealed Bids, for the Request for Bids for the Operations and Installation Services at the Cherry Island Landfill and Maintenance at the Pigeon Point Landfill located in New Castle County, Delaware, will be received by the Delaware Solid Waste Authority (DSWA) at the DSWA’S Dover Administrative office, 601 Energy Lane, Dover, Delaware, no later than 2:00 p.m., Tuesday, December 9, 2025. DSWA may extend the time and place of the due date for Bids by providing at least two (2) calendar days’ notice by certified mail, fax, or email to any BIDDERS who DSWA has recorded as having received a copy of the project manual. If the Bid is sent by mail, or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation, “Bid Enclosed.” Bids delivered by any means other than by mail or personal delivery shall be rejected.
The project consists of certain Landfill Operations at the Cherry Island Landfill at 1706 E. 12th Street, Wilmington, Delaware 19809, and certain maintenance at the Pigeon Point Landfill located at 1101 Lambson Lane, New Castle, Delaware, 19720. The contract term shall be for three (3) years with DSWA options for a fourth and fifth year, commencing October 1, 2026, and ending September 30, 2029. Additional information and details regarding the project are included in the Project Manual.
The project shall include, but not be limited to, furnishing all labor, supervision, materials, equipment, and transportation incidentals for the (a) Operation of the Cherry Island Landfill, and (b) maintenance at the Pigeon Point Landfill. All services and materials shall be supplied in strict accordance with the project manual and any conditions of the DNREC Operations Permit, including modifications to the Permit, the Solid Waste Disposal Regulations of the State of Delaware and any other applicable State, Local, or Federal Government regulations and DSWA policies including without limitation, ones regarding solid waste, tires, scrap metal, yard waste, special wastes, etc.
A copy of the RFB for Contract O-25-932-NC may be obtained by emailing smg@dswa.com or submitting a request at https://dswa.com/resources/rfpbids/request-for-bidsproposals/ on or after Tuesday, November 4, 2025. DSWA will not be responsible for full or partial sets of the Project Manual obtained from any sources other than stated above, or in the project manual, nor shall BIDDER rely upon such other sources or information.
A non-mandatory Pre-bid Meeting has been scheduled for Wednesday, November 19, 2025, at 10:00 am. This pre-bid meeting will take place at the Cherry Island Landfill Administrative Building, located at 1706 E. 12th Street, Wilmington, DE 19809. A site walk can be scheduled by contacting Alex Steuerwald at acs@dswa.com. It is the responsibility of the BIDDER to obtain an understanding of site conditions before preparing a bid. Accordingly, BIDDERS are encouraged to attend the pre-bid meeting.
Each Bid in excess of $200,000.00 (Two hundred thousand dollars) shall be accompanied by a certified check drawn to the order of the Delaware Solid Waste Authority, or surety company bid bond on the form provided in the Project Manual, in an amount not less than ten percent (10%) of the “total bid amount” for the highest bid being submitted as a guarantee that if the Bid is accepted, a contract will be entered into and the performance thereby properly secured. Additional information regarding bid security appears in the Project Manual.
The BIDDER must submit, with its BID, documentation indicating it is licensed to conduct business in the State of Delaware and BIDDER must meet and comply with all state, local, and federal laws, regulations, ordinances, and requirements in the scope of their Work and comply with any and all licensing requirements. All subcontractors used by the BIDDER must be licensed to conduct business in the State of Delaware prior to conducting any work on-site. A copy of the form of the Agreement is contained in the Project Manual and will be awarded to the lowest responsive and responsible BIDDER who has neither been disqualified nor rejected pursuant to the terms of the Project Manual, and, which in DSWA’s judgement best serves its purposes.
The successful BIDDER will be required to execute the Agreement, to furnish a performance bond and payment bond for the work each in the amount of one hundred percent (100%) of the “Total Bid Price” if the bid amount is more than $200,000, and to execute a Hold Harmless Agreement on forms provided in the Project Manual. The successful BIDDER will also be required to furnish evidence of insurance coverage as required by the Project Manual and otherwise comply with terms and requirements of the Project Manual.
DSWA reserves the right to accept or reject any or all Bids which in its judgment is in the best interest of DSWA, and to waive any irregularities or informalities in the Bid or Bid process, and all BIDDERS are notified that such acceptance or rejection or waiver shall be without liability on the part of DSWA for any action brought against DSWA, any or all of its directors, or any DSWA agent, officer or employee, brought by any BIDDER because of such acceptance or rejection or waiver, nor shall any BIDDER seek any recourse of any kind against such entity or individuals because of such acceptance or rejection or waiver. Every BID prepared in response to this notice shall be prepared at the sole cost and expense of the BIDDER and shall be prepared by the BIDDER with the express understanding that any and all claims to reimbursement for the cost and expense of its preparation are waived. The submittal of a bid in response to this notice shall constitute an agreement of the BIDDER to all the provisions set forth in this notice and the Project Manual.
Five (5) copies of Bids shall be submitted to DSWA. The Bids shall be sealed, marked, and addressed as follows:
Delaware Solid Waste Authority
601 Energy Lane
Dover, Delaware 19901
Attention: Alex Steuerwald, P.E.
Bid for: Operations and Installation Services at the Cherry Island Landfill and Maintenance at the Pigeon Point Landfill, Contract O-25-932-NC
No BIDDER may withdraw his Bid within one hundred twenty (120) days after the actual date of opening thereof, although the Project Manual provides for release of Bid under some circumstances authorizing the release of Bid before the expiration of such period.
The Project Manual explains the process by which prospective BIDDERS may submit questions about the meaning or intent of the Project Manual.
All other inquiries regarding this work shall be directed to:
Alex Steuerwald, P.E. Simone George
Facility Manager Administrative Assistant
Telephone: (302) 764-5385 Phone: 302-739-5361
Fax: (302) 764-5386 Fax: 302-739-4287
Email: acs@dswa.com Email: smg@dswa.com