Administrative & Citizens’ Affairs Committee Meeting

DELAWARE SOLID WASTE AUTHORITY

ADMINISTRATIVE & CITIZENS’ AFFAIRS COMMITTEE

601 Energy Lane, Dover, DE 19901

Thursday, March 14, 2024

5:00 p.m.

 

Under Title 29, Section 10006A of the Delaware Code, the Administrative & Citizens’ Affairs Committee is holding this meeting as a virtual meeting utilizing Zoom Webinar.  In addition, this meeting is open to the public at DSWA’s Administration Building (601 Energy Lane Dover, De 19901).  Join the meeting via Zoom by going to:

Please click the link below to join the webinar:

https://us02web.zoom.us/j/86779197013?pwd=RWthVm9KVHRqQW5XNlNYcG14aGp5UT09

Passcode: 403880

Or One tap mobile :
+19292056099,,86779197013#,,,,*403880# US (New York)
+13017158592,,86779197013#,,,,*403880# US (Washington DC)

Or Telephone:
Dial(for higher quality, dial a number based on your current location):
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
Webinar ID: 867 7919 7013
Passcode: 403880

 

COMMITTEE:

Tonda L. Parks, Chair

  1. Temple Carter III

William J. Riddle

AGENDA

 

  1. Administrative and Citizens’ Affairs Committee Meeting Notes

 

            The notes from the February 8, 2024 meeting are attached.

 

ACTION ITEMS:

 

  1. Proposed FY 2025 Budget

           

            Staff will seek permission to go to the Public Hearing.

 

  1. Capital Improvement Program

 

            Staff will review the Proposed 10-Year Capital Improvement Program (CIP).

 

 

 

 

 

 

 

INFORMATION ITEM:

 

Business & Governmental Services

 

  1. FOIA Requests

 

            Staff will review one (1) FOIA Request.

 

 

Financial Services

 

            Committee’s Audit Review of Internal Management – Revenue/Cost Results for the Month

 

  1. Statement of Revenue & Expense
  2. Bank Fund Balance
  3. Aging Summary Report

DSWA Board Meeting

AGENDA

 A. MINUTES –The minutes of the April 25, 2024, Board of Directors meeting of the Delaware Solid Waste Authority require approval.

Report of the Administrative & Citizens’ Affairs Committee

B. FY 2025 BUDGET – The Committee recommends the Board approve the FY 2025 Proposed Budget.

C. CAPITAL IMPROVEMENT PROGRAM – The Committee recommends the Board approve the 10-year Capital Improvement Program.

D. SECOND AMENDED AND RESTATED SERVICE AGREEMENT WITH RECOMMUNITY/REPUBLIC – CONTRACT S-11-671-ND – The Committee recommends the Board approve a renegotiated service and lease Agreement with ReCommunity Delaware LLC as presented in this Board package for a three-year period.

Report of the Technical Affairs & Facilities Management Committee

E. DEMOLITION OF DIGESTERS AT THE DELAWARE RECYCLING CENTER – CONTRACT S-23-892-ND – The Committee recommends awarding the contract for the Demolition of Digesters at the Delaware Recycling Center to Neuber Environmental Services, Inc. as the most responsive bidder.

F.  EXECUTIVE SESSION – Pursuant to 29 Del. C. Section 10004(b), the Board of Directors will go into executive session for the following purposes: (i) to discuss future staffing at the Authority, during which the qualifications and abilities of DSWA personnel are expected to be discussed, and (ii) to discuss potential real estate acquisitions for the purpose of future landfill expansion.

NEW BUSINESS

PUBLIC COMMENT

DSWA Board Meeting

AGENDA

 A. MINUTES – The minutes of the January 25, 2023, Board of Directors meeting of the Delaware Solid Waste Authority require approval.

 Report of the Administrative & Citizens’ Affairs Committee

B. REVISIONS TO DSWA’S HUMAN RESOURCES POLICY MANUAL – The Committee recommends the Board approve the revisions to the Human Resources Policy Manual.

C. REVISIONS TO DSWA’S ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL – The Committee recommends the Board approve the revisions to the Administrative Policies and Procedures Manual.

Report of the Technical & Facilities Affairs Committee

D. PROPOSED CONTRACT WITH DIAMOND MATERIALS – The Committee recommends the Board award a contract for the Cell 6 Base Construction to Diamond Materials.

NEW BUSINESS

PUBLIC COMMENT

 

DSWA Board Meeting

AGENDA

 A. MINUTES – The minutes of the December 14, 2023, Board of Directors meeting of the Delaware Solid Waste Authority require approval.

 Report of the Administrative & Citizens’ Affairs Committee

B. SALE OF THE 1128 SOUTH BRADFORD STREET PROPERTY – The Committee recommends the Board approve the sale of the 1128 South Bradford Street Property to the State of Delaware for $2,800,000.00.

C. DISCOUNT DISPOSAL FEE AGREEMENT PROGRAM – The Discount Disposal Fee Agreement Program that will commence on July 1, 2024, will be presented for approval by the Board.

Report of the Technical & Facilities Affairs Committee

D. Design and Engineering SERVICES for Cells 3 & 5 CappinG AT THE SOUTHERN SOLID WASTE MANAGEMENT CENTER – CONTRACT s-23-880-SS – The Committee recommends the Board award the contract for the Design and Engineering Services for Cells 3 & 5 Capping at the Southern Solid Waste Management Center to EA Engineering Inc. as the most responsive proposer.

E. MANHOLE REHABILITATION AT THE CHERRY ISLAND LANDFILL AND PIGEON POINT LANDFILL – CONTRACT M-23-885-NCNP – The Committee recommends the Board reject the bid received for this Request for Bids.

NEW BUSINESS

PUBLIC COMMENT

 

Latex Paint Collection- Jones Crossroads Landfill

Residents can bring their latex paint to a collection in a quart, gallon or 5 gallon metal or plastic containers.

Town of Smyrna’s “Feet on the Street” Cart Tagging Program Yields Remarkable Results

Posted on by Sarah Culler

The Delaware Solid Waste Authority (DSWA) in collaboration with The Town of Smyrna, The Recycling Partnership, and Waste Management is thrilled to announce the outstanding outcomes of Delaware’s first “Feet on the Street” Cart Tagging Program, a collaborative effort aimed at improving recycling practices and reducing contamination rates across communities nationwide. 

The Recycling Partnerships “Feet on the Street” Cart Tagging Program, launched in partnership with municipalities, waste management companies, and environmentally conscious citizens, set out to address the persistent issue of recycling contamination in a hands-on and community-driven manner. Contamination occurs when non-recyclable materials are inadvertently placed in recycling bins, compromising the quality of collected recyclables and increasing the environmental and economic impact of recycling programs. The Town of Smyrna was selected as the first test program in the State of Delaware after a DSWA audit that identified elevated recycling contamination rates in the town.

The first scans of Smyrna residents’ recycling carts revealed a contamination rate of 34%. At the end of the six-week-long program through additional scans and education to residents, the final scan of the program revealed Smyrna’s contamination rate had dropped to just 5%, one of the lowest in the state. 

The remarkable reduction in recycling contamination rates will not only lead to cost savings for the town but will also have a positive impact on the environment by reducing the amount of non-recyclable materials ending up in landfills.

Residents are encouraged to continue their commitment to responsible recycling by adhering to the guidelines provided by the Delaware Solid Waste Authority and Waste Management and promoting these practices within their social circles. With this continued collaboration, Smyrna aims to maintain and further improve its recycling contamination rate, setting a positive example for other communities to follow.

Household Hazardous Waste Collection- Southern Recycling Center (Jones Crossroads Landfill)

Household Hazardous Waste are collected from 10am-2pm. Household Hazardous Waste can include items such as household cleaners, garden pesticides, oil-based paint, nail polish, fluorescent bulbs, and antifreeze.

Electronics Recycling Available Monday-Saturday, 8:30am-3:30pm

Document Shredding Available the 1st Monday of each month, 10am-2pm

NO LATEX PAINT
Latex Paint is collected on the LAST Monday of each month, 10am-2pm

Document Shredding- Southern Recycling Center (Jones Crossroads Landfill)

AVAILABLE THE 1ST MONDAY OF EVERY MONTH.

Paper Shredding- Residents can bring up to 2 file boxes of personal confidential papers for shredding (financial and legal documents, receipts, and tax and medical records). Papers with staples or paper clips are accepted.

Recycling of electronics is available Monday-Saturday 8:30am-3:30pm

All events are restricted to Delaware residents and are held rain or shine

Latex Paint Collection- Jones Crossroads Landfill

Residents can bring their latex paint to a collection in a quart, gallon or 5 gallon metal or plastic containers.

Latex Paint Collection- Jones Crossroads Landfill

Residents can bring their latex paint to a collection in a quart, gallon or 5 gallon metal or plastic containers.