Sealed Proposals, in copies of four (4) and one (1) complete electronic copy in PDF format on a flash drive, for Environmental Monitoring Services for the Pigeon Point and Cherry Island Landfills – Contract No S-25-919-NPNC, Contract No. S-25-919-NPNC for the Delaware Solid Waste Authority shall be delivered to the Delaware Solid Waste Authority (DSWA)’s Administrative Office, 601 Energy Lane, Dover, Delaware, 19901, no later than 2:00 p.m. on Tuesday, August 19, 2025. DSWA may extend the time and place of the due date for Proposals by providing at least two (2) calendar days notice by certified mail, fax, or email to any Proposers who DSWA has recorded as having received a copy of the RFP. If the Proposal is sent by mail, or other personal delivery system, the sealed envelope containing the Proposal shall be enclosed in a separate envelope plainly marked on the outside with the notation, “Proposal Enclosed.” Proposals delivered by any means other than mail or personal delivery shall be rejected.
The Work under this contract includes, but is not limited to:
- Collection, preservation, certified laboratory analysis, and reporting on groundwaters, surface waters, leachates, and solids from DSWA’s Northern Solid Waste Management Center at Pigeon Point in New Castle, Delaware;
- Collection, preservation, certified laboratory analysis, and reporting on groundwaters, surface waters, leachates, and solids from DSWA’s Northern Solid Waste Management Center at Cherry Island in Wilmington, Delaware;
Additional requirements and description of work are set forth in the RFP as are the criteria for evaluation and determination of the successful proposal. DSWA may award the contract to the responsible proposer submitting the most responsive proposal which serves the best interests of DSWA and the citizens of the state of Delaware, and not necessarily at the lowest cost.
Every Proposal prepared in response to this RFP shall be prepared by the PROPOSER with the expressed understanding that any and all claims to reimbursement for the cost and expense of its preparation is waived. The submittal of a Proposal in response to this Notice shall constitute an agreement of the Proposer to all of the conditions in this Notice and the RFP.
The Contract/Agreement will be for a period of three years beginning February 1, 2026, and shall expire on January 31, 2029, and is subject to any termination provisions set forth in the RFP.
A copy of the RFP for Contract S-25-919-NPNC may be obtained by emailing smg@dswa.com or submitting a request at https://dswa.com/resources/rfpbids/request-for-bidsproposals/ on or after Tuesday, July 1, 2025. DSWA will not be responsible for full or partial sets of the Project Manual obtained from any sources other than stated above or in the project manual, nor shall BIDDER rely upon such other sources or information.
A non-mandatory Pre-Proposal Meeting has been scheduled for Tuesday, July 15, 2025, at 10:00 a.m. at the Cherry Island Administration Building located at 1706 East 12th Street, Wilmington, DE, 19809. It is the responsibility of the PROPOSER to obtain an understanding of site conditions before preparing a proposal. Accordingly, PROPOSERS are encouraged to attend the pre-proposal meeting.
The PROPOSER must submit, with its Proposal, documentation indicating it is licensed to conduct business in the State of Delaware and PROPOSER must meet and comply with all state, local, and federal laws, regulations, ordinances, codes, and requirements in the scope of their Work and comply with any and all licensing requirements. All subsurface exploration and investigations shall be supervised by, and all conclusions, drawings, and documents resulting therefrom shall be prepared by, attested to, and certified by a Registered Professional Geologist qualified to practice geology under Chapter 36, Title 24, Delaware Code, or a person authorized under Chapter 28, Title 24, Delaware Code to practice engineering in Delaware.
The Delaware Solid Waste Authority reserves the right to accept or reject any or all Proposals which in its judgment is in the best interest of DSWA, and all PROPOSERS are notified that such acceptance or rejection shall be without liability on the part of DSWA for any action brought by any PROPOSER because of such acceptance or rejection. Likewise, DSWA reserves the right to waive any requirement or irregularity in the RFP process without liability on the part of DSWA. The submittal of a proposal in response to this Notice shall constitute an agreement of the PROPOSER to all the provisions set forth in this Notice and the RFP.
Four (4) copies and one (1) complete electronic copy in PDF format on a flash drive of the Proposal shall be submitted to DSWA. The Proposals shall be sealed, marked, and addressed as follows:
Delaware Solid Waste Authority
601 Energy Lane
Dover, DE 19901
Attn: Alex Steuerwald
Proposal for: Environmental Monitoring Services for the Pigeon Point and Cherry Island Landfills
Contract S-25-919-NPNC
No PROPOSER may withdraw their Proposal within one-hundred eighty (180) days after the actual date of opening thereof, except as may be authorized by the Project Manual.
The Project Manual explains the process by which prospective Proposers may submit questions about the meaning or intent of the Project Manual. Please contact DSWA prior to the Proposal opening if you wish to schedule a site tour.
All other inquiries regarding this work shall be directed to:
Alex Steuerwald and Simone George
Facility Manager Administrative Assistant
Phone: 302-739-5361 Phone: 302-739-5361
Fax: 302-739-4287 Fax: 302-739-4287
Email: acs@dswa.com
